5
Simple Ways to Reduce Interruptions
by
Maria Gracia
Interruptions
soak up our time like a sponge. Here are five simple ways
to limit interruptions so you can accomplish what you set
out to do each day.
POST A DO NOT DISTURB SIGN. Schedule certain periods
during the day when you're available for questions, feedback,
etc. and conserve other periods for your own purposes. Let
everyone involved know when you're available, and when you
are not. During the time slot when you're not available,
hang a Do Not Disturb sign, along with the time slot visitors
should return.
SCREEN YOUR CALLS. While you're working on an important
project, have your answering machine--or an office assistant--take
your calls. You'll be able to work on your project, and
then return calls at a later time when it's more convenient.
DON'T ENCOURAGE UNSCHEDULED VISITS. At the office,
remove visitor chairs unless you have a legitimate appointment.
Visitor chairs do nothing more than encourage people to
stop by and shoot the breeze. At home, ask friends and family
to schedule visits with you, rather than just stopping by.
CLOSE YOUR DOOR. If you have an office with a door,
close the door while you're working. When you have your
door open, basically it's seen as an open invitation. A
closed door implies you're working on something important
and should not be disturbed.
WRITE UP INSTRUCTIONS. People will interrupt you
when they have questions or don't know how to do something.
Whenever you can, put answers to common questions and instructions
in writing. Give these instructions to the appropriate people
so they can look up answers, rather than disturbing you
for every little thing.
by
Maria Gracia - Get Organized Now!
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